DEPOSIT:

A nonrefundable reservation fee of $1000.00 is required to hold any date for your function.  Until a deposit is received, all dates are considered open.  To guarantee a date, as well as prices quoted on all rentals & menus, a 25% deposit of the estimated total cost is required, Also a Visa, MC, or AMEX card number must be on file 

PAYMENT:

Full payment is due a minimum of 5 days before the event is to take place unless other payment arrangements have been made.  All final adjustments and incidental charges you may incur during your event will be applied to the final bill, and are due upon completion of services. 

CANCELLATION

If an event is canceled before it is scheduled to take place, any deposit will be considered nonrefundable.

TAX:

7% State and City Tax will be added to the total bill.  If an event is held by an organization that is tax exempt, RGI must be provided with a current tax exemption certificate!

SERVICE CHARGE:

An eighteen-percent (21% off site) service charge will be added to the total bill.  This covers set up, break down, service, supervision, and kitchen service fees for the event. Function sites requiring the use of stairs or elevators by RGI Staff may require an additional service charge. For those events whereupon the host provides alcoholic beverages for bars and/or dinner service, all items must be chilled and placed within 25’ of the service area or a minimum $100.00 charge will be applied to the bill.

OVERTIME:

If your function extends past standard hours, service charges will be added at these rates; $25.00 per hour for each staff member, and $45.00 per hour for each supervisor remaining on-site or returning to the site. (Also applies for extensive decorating or setting up events such as ceremonies etc.)

GUARANTEES:

Two weeks before your event, please advise the sales department of your guests entree selections and the approximate number of guests expected.  This count shall not decrease by more than 10% of the total.  RGI must be advised of the exact number of guests attending no later than 7 days before the date of the event.

RENTALS AND DAMAGES:

All rentals, i.e. facilities, tents, tables, chairs, dance floor, china, linens etc. Will be billed to the host.  The host is responsible for all damages by patrons to any equipment or rental items and their replacement.  Candle wax stains and cigarette burns are considered damage!

LENGTH OF EVENT

All hors d'oeuvre and dinner combination packages, are based on eight hours of staffing.  Five hours of service for hors d’oeuvre, dinner and dancing etc..  The balance will be used for travel, setup and breakdown.