Distinctive catering by RGI Catering
Our event specialist will plan and execute all the details to make your day extraordinary!
What is included in the rental fee?
The hearthstone Cottage, a high peaks tent overlooking the lake, a work tent for the caterer, use of the grounds surrounding the Hearthstone Cottage and the beach area are all included in the rental. For more detailed information about what is included in the rental, please visit our Rental page.
How much is the deposit, when is it due, is it refundable and what is the payment plan for the entire bill?
Fifty percent of the entire rental fee is due upon signing of the Lease Agreement. It is non-refundable. Final payment of the remaining 50% is due two months prior to the Event. We recommend that renters procure event cancellation insurance, which is available at companies such as wedsure.com and wedsafe.com
Is the rental of Trout Lake Club seasonal?
The venue is available for rental of weddings from mid May to mid October. Only one wedding per weekend is booked. Please inquire about available dates by calling 518-644-3571. We look forward to hearing from you.
Is there a minimum rental time?
There is a minimum rental period of 24 hours for weddings, and all events must end by 11 p.m.
What is the capacity of the Tent, Hearthstone Cottage and Community House?
The Tents differ in size and is based on the # of Guests attending. Maximum capacity of 180 guests. The Community House, located by the beach serves only as gathering space and for smaller rehearsal dinners or breakfast service. For detailed information, please contact the catering department.
What are the uses of the buildings?
Renters have numerous options in the use of the Venue. Please contact us for recommendations on their uses, which will depend largely on the renters’ vision as well as the size and type of event.
How much land surrounds the Venu?
The entire facility includes acres of adirondack woods on the shores of Trout Lake, most of which is sloped and rugged terrain. Several areas surrounding the cottages include lawn space and firepits.
Is the site handicap accessible?
The Community House and the Tent Event Area most of the property with the exception of several guest cottages are handicap accessible.
Are there decoration guidelines/restrictions?
We encourage our renters to decorate, and will help them with their vision. Please contact us with specific questions.
Can I hold my ceremony at Trout Lake Club in addition to my wedding?
Yes. The majority of weddings held at Trout Lake Club include the ceremony. There is no extra charge, as the time for the ceremony will be included in the rental period. If couples wish to schedule a ceremony rehearsal the day prior to the wedding, there would be no fee.
Is there a designated ceremony site?
Couples can choose where they want to hold their ceremony. The beach or lawn adjacent to the Community House is most frequently chosen. In case of rain, the community House or the Tent can be used for the ceremony.
What are the amenities available at trout Lake Club?
There is a very large, private community room, kitchen and three bedrooms included in the Hearthstone Cottage adjacent to the Tent.
There are bathrooms in all the Cottages and a Mobile Air Conditioned Bathroom Trailer will be available for guests.
A parking area is located a distance from the Tent as well as private parking at all Cottages.
Is there housing available at Trout Lake Club?
There are one, two and thre bedroom cottages available for guest accommodations.
There are some lodgings nearby, but not enough for housing a full wedding party. Guests for our wedding events may also be housed in neighboring towns with only minutes of travel time – Bolton Landing, Diamond Point and Lake George.
Can I hire my own vendors (planner, florist, photographer), or must I select from a preferred vendor list?
We welcome new vendors chosen by our Renters. But we also provide upon request a preferred vendor list.
Do you have an in-house caterer?
Yes. RGI Catering must be hired for both food and bar services.
Can I bring my own alcohol?
No. Alcoholic beverages may only be served by a caterer with a valid New York State Liquor License and/or Caterer Permit. So, renters would need to make arrangements with your caterer about the selection, purchase and service of wine, beer and alcohol.
Are tables, linens, chairs, plates, silverware and glassware provided?
No. They will have to be rented. These items are by RGI Catering.
Are there restrictions on what kind of music I can play, or a time by which the music must end?
There are no restrictions on the type of music. DJ, bands, singers are all welcome. All Events, including music, must end by 11 p.m.
Are their restrictions for the photographer?
No. Many couples have their photographs taken just prior to the wedding (during the 5 hour Set-up time).
Does the premises have facility Staff that will be present on the day of my wedding?
Yes. We have staff that oversees the use of the premises and assist with parking coordination. Our staff will be present during the entire event.
RGI provides all service personell including the Set-Up and Break-down period. The number of staff present will depend on the number of guests attending the Event.
Does the venue have liability insurance?
Yes. But we also require Renters to secure liability insurance for the day of the Event.